2008 W-2 & Informative Returns Program

Every Employer or Withholding Agent which is required to file 5 or more Withholding Statements or Informative Returns must do so through magnetic media.

This Program generates the files with the information of the Withholding Statements and Reconciliation Statement of Income Tax Withheld (Forms 499R-2/W-2PR, 499R-2c/W-2cPR and 499R-3), Informative Returns (Forms 480.5, 480.6A, 480.6B, 480.6C, 480.6D and 480.7C) Annual Reconciliation Statement of Income Subject to Withholding and Nonresidents Annual Return of Income Tax Withheld at Source (Forms 480.6B.1 and 480.30) in the format required by the Department. Also, it prints for the employee Copy B and Copy C of the Withholding Statement and the copies for the payee of the Informative Returns. You will have the option to electronically transfer (through the Internet) these files or to save them in a diskette and submit them to the Department.

The file generated for the Withholding Statements by this Program complies with the Social Security Administration requirements, therefore, you will be able to electronically transfer and submit the same to that agency. Remember, that starting with taxable year 2006 the Social Security Administration does not accept diskettes.

This Program provides for the import of payroll data from Excel or text format. If you can not export the payroll data from your accounting software to create the spreadsheet in Excel or text format, you should contact your software provider. In general, all accounting software's provide the tools to generate spreadsheets.

This Program can be used by every Employer or Withholding Agent required to file less than 250 Withholding Statements or less than 250 Informative Returns.

To use this Program you must have the Access Code assigned by the Department. This Code is unique for each Employer or Withholding Agent. If you have not received the Access Code, call (787) 722-0216 or send a fax requesting the same to (787) 977-1337 or (787) 977-1338. Every Representative or Tax Return Specialist must accompany a written authorization from the Employer in order to request an Access Code.

Remember that the due date for filing the Withholding Statements is February 2, 2009. If you need additional time to file them, click here.

Please print the User's Manual for a better use of the Program. It is automatically installed when the Program is downloaded and is located in: Start / All Programs / Programa W-2 e Informativas 2008 / Manual en Ingles

If you have questions related with the use of the Program, please refer to the Frequently Asked Questions section in the User's Manual or send an email to W2Info@hacienda.gobierno.pr

If you do not use this Program, the information contained in the magnetic media submitted to the Department must comply with the specifications provided in: