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2009 W-2 & Informative Returns Program
Every Employer or
Withholding Agent which is required to file 5 or more Withholding
Statements or Informative Returns must do so through magnetic
media in electronic transfers.
This Program provides for the import of payroll data from
Excel or text format. If you can not export the payroll
data from your accounting software to create the spreadsheet
in Excel or text format, you should contact your software provider.
In general, all accounting software's provide the tools to generate
spreadsheets.
This Program generates the files with the information
of the Withholding Statements and Reconciliation Statement of
Income Tax Withheld (Forms 499R-2/W-2PR, 499R-2c/W-2cPR and 499R-3),
Informative Returns (Forms 480.5, 480.6A, 480.6B, 480.6C, 480.6D and 480.7C) Annual
Reconciliation Statement of Income Subject to Withholding and Nonresidents
Annual Return of Income Tax Withheld at Source (Forms 480.6B.1 and
480.30) in the format required by
the Department.
Also, it prints for the employee Copy B and
Copy C of the Withholding Statement and the copies for the payee
of the Informative Returns. You will have the option to electronically
transfer (through the Internet) these files or to save them
in a diskette and submit them to the Department.
The file generated for the Withholding Statements by this Program complies with the Social Security Administration requirements,
therefore, you will be able to electronically transfer and submit the
same to that agency. Remember, that starting with taxable year 2006 the Social Security Administration does not accept diskettes.
This Program can be used by every Employer
or Withholding Agent required to file less
than 250 Withholding Statements or less than 250 Informative
Returns.
To use this Program you must have the Access Code
assigned by the Department. This Code is unique for each Employer or Withholding Agent. If you have not received
the Access Code, send an electronic mail to: w2info@hacienda.gobierno.pr or call (787) 722-0216 also you can
send a fax requesting the Access Code to (787) 977-3806 or (787) 977-1338. Every Representative or Tax Return
Specialist must accompany a written
authorization from the Employer in order to request an Access
Code.
Remember that the due date for filing the Withholding Statements
is February 1, 2010. If you need additional
time to file them, click
here.
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Requirements to Install the Program
Size:
Requirements:
- Operative
System Windows 2000 / ME / XP (Home or Professional) / Vista
- 90Mhz Processor
or higher
- 96 MB of Memory (RAM) or higher
- Monitor and VGA Adapter
- 35 MB of space available
in hard drive (HD)
Equipment:
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Informative Returns Form*
Form |
Date Filing |
480.5, 480.6A, 480.6B, 480.6B1, 480.6D, 480.7C |
March 1, 2010 |
480.6C, 480.30 |
April 15, 2010 |
System Requirements *
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* All Operative System must be up to date with respect to Service Packs and Critical Updates. |
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Instructions for Windows Vista / Windows 7, click here
To users of Windows Vista or Windows 7 who are experiencing problems with the creation of a Company file using the W2 and Informative 2009 with the "Class Not Registered"or similar error please try these steps:
- Unistall the 2009 W2 and Informative Returns Programs
- Start > Control Panel> Program and Features> 2009 W2 and Informative Returns Program> Unistall
- Install the program again from the "Informative2009.msi"
- In the second screen of the installation process you must choose the Everyone option.
- Press "Next and continue the installation".
- Once these steps are completed you should have no problems using the application.
If you don't have the Everyone option in the installation process is possible that the user don't have Administrative rights in that computer.
Please print the User's Manual for a better use of the Program. It is automatically installed when the Program is downloaded and is located in: Start / All Programs / Programa W-2 e Informativas 2009 / Manual en Ingles |
- Click here,
for instructions on how to configure a Proxy Server.
- Do you have another Operative System or
need to update your version?, click
here.
- If your Operative System is Windows
98 you need to install this executable
file, click
here.
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If you have questions related with the use of
the Program, please refer to the Frequently Asked Questions section
in the User's Manual or send an email to w2Info@hacienda.gobierno.pr |
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If you do not use this Program,
the information contained in the magnetic media submitted to
the Department must comply with the specifications provided
in: |
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- Publication 09-03, Form 499R-2/W-2PR Magnetic
Media Reporting Requirements for Tax Year 2008, click
here for Pdf
Version.
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- Publication 08-03, Informative Returns
Magnetic Media Reporting Requirements for Tax Year 2008,
click here for WinZip
Version or Pdf
Version.
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- Publication 08-04, Form 499R-2c/W-2PRc Electronic Filing Requirements for Tax Year 2008,
click here for WinZip
Version or Pdf
Version.
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Remember
that you must keep a copy of the file that contains the forms data, or
be able to reconstruct or provide the same, for a minimum period of 6 years. The
Department of the Treasury does not keep the magnetic media provided by
the Employer or Withholding Agent and does not privide data of the Electronic Transfer.
Warning!
Every Employer or Withholding Agent using this Program must
keep a copy of the Employer Identification No.I08 file
that contains the forms data for a minimum period
of 10 years.
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Attention!
The Department of the Treasury is not responsible
for claims related with the use of this Program.
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Warning!
The Department of the Treasury will accept
only those forms that are approved by the Forms and Publications Division. These must be legible and laser printed. The Department will
not be responsible for the method used to print the forms.
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