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2011 W-2 & Informatives Program

The Internal Revenue Code for a New Puerto Rico, as amended, on Section 1063.09 authorize the Secretary of Treasury to reduce less than three (3) the number of Withholding Statements or Informative Returns that must file for an Employers or Withholding Agent. Also, the Internal Revenue Circular Letter No. 11-08, issue on September 20, 2011, establish that we accepts only the filing of such forms through electronic transfer.

In order to facilitate and expedite the processing of the forms, the Department of the Treasury (Department) has established two filing methods, using an access code and your employer identification number: (1) electronic transfer or (2) W-2 and Informative Program (Program), both by our website.

For this purpose the Department of the Treasury has established the W2 and Informatives Program to be used by every Employer or Withholding Agent required to file less than 250 Withholding Statements or less than 250 Informative Returns.

This Program generates the files with the information of the Withholding Statements, Corrected Withholding Statement and Reconciliation Statement of Income Tax Withheld (Forms 499R-2/W-2PR, 499R-2c/W-2cPR and 499R-3), Informative Returns (Forms 480.5, 480.6A, 480.6B, 480.6C, 480.6D, 480.7C and 480.7D), Annual Reconciliation Statement of Income Subject to Withholding and Nonresidents Annual Return of Income Tax Withheld at Source (Forms 480.6B.1 and 480.30) in the format required by the Department.

Also, it prints for the employee Copy B and Copy C of the Withholding Statement and the copies for the payee of the Informative Returns.

The file generated for the Withholding Statements by this Program complies with the Social Security Administration requirements, therefore, you will be able to electronically transfer and submit the same to that agency.

This program provides for the import of payroll data from Excel or text format. If you can not export the payroll data from your accounting software to create the spreadsheet in Excel or text format, you should contact your software provider. In general, all accounting software's provide the tools to generate spreadsheets.

To use this Program you must have the Access Code assigned by the Department. This Code is unique for each Employer or Withholding Agent. If you have not received the Access Code, you must access in our website www.hacienda.gobierno.pr, on Colecturia Virtual. Also, you can send an electronic mail to: w2info@hacienda.gobierno.pr call to (787) 722-0216 or send a fax requesting the Access Code to (787) 977-3806. Every Representative or Tax Return Specialist must accompany a written authorization from the Employer in order to request an Access Code.

Remember that the due date for filing the Withholding Statements is JANUARY 31, 2012 . If you need additional time to file them, click here.

Informative Returns Form are filing according with the following due date:

Form
Date Filing
480.7D and 480.5
January 31, 2012
480.6A, 480.6B, 480.6D, 480.6B.1 and 480.5
February 28, 2012
480.7C and 480.5 February 28 or August 30, 2012
480.6C, 480.30 and 480.5 April 17, 2012

 

Requirements to Install the Program

Size:

  • 15 MB of Program

Requirements:

  • Operative System Windows XP SP3 / Vista SP1 / Windows 7
  • 1 Ghz Processor or higher
  • 512MB of Memory (RAM) or higher
  • Monitor and VGA Adapter
  • 35 MB of space available in hard drive (HD)

Equipment:

  • Laser Printer

System Requirements *

Warning: Before downloading the 2011 Program, please install the Crystal Report

* All Operative System must be up to date with respect to Service Packs and Critical Updates.



Version Build 9.0.6

Please print the User's Manual for a better use of the Program. It is automatically installed when the Program is downloaded and is located in: Start / All Programs / Programa W-2 e Informativas 2011 / Manual en Ingles


  • Click here, for instructions on how to configure a Proxy Server.
 

Frequently Asked Questions section in the User's Manual or send an email to w2Info@hacienda.gobierno.pr

 

If you do not use this Program, the filing by electronic transfer is through Validation are Transmission File of the Forms 499R-2/W-2PR, 499R-2c/W-2cPR, 499R-3, 480.5, 480.6A, 480.6B, 480.6C, 480.6D, 480.7, 480.7A, 480.7B, 480.7C, 480.7D, and 480.30 480.6B.1. In addition, you must meet the specifications in Publication 11-03, Form 499R-2/W-2PR (Copy A) Electronic Filing Requirements for Tax Year 2011, Publication 11-04, Form 499R-2c/W-2cPR Electronic Filing Requirements for Tax Year 2011 and Publication 11-05, Informative Returns Electronic Filing Requirements for Tax Year 2011, which are available on our website on the Internet and in the Forms and Publications Division (Office 603)

 

  • Publication 11-03, Form 499R-2/W-2PR (Copy A) Compact Disc (CD) Reporting Requirements for Tax Year 2010, click here for Pdf Version.
  • Publication 11-04, Form 499R-2c/W-2PRc Electronic Filing Requirements for Tax Year 2010, click here for WinZip Version or Pdf Version.
  • Publication 11-05, Informative Returns Compact Disc (CD) Reporting Requirements for Tax Year 2010, click here for WinZip Version or Pdf Version.

You must request authorization to reproduce the forms through email to form@hacienda.gobierno.pr or call (787) 722-0216

Remember to keep a copy of the file on your computer and in addition shall perform an external backup magnetic media you choose (ex: compact disc, external drive etc.) with the form data to reconstruct or provide the same data for a minimum period of 10 years. The Treasury Department does not provide data of the electronic transfer.

Warning!
Every Employer or Withholding Agent using this Program must keep a copy of the Employer Identification No.I11 file that contains the forms data for a minimum period of 10 years.

Attention!
The Department of the Treasury is not responsible for claims related with the use of this Program.

Warning!
The Department of the Treasury will accept only those forms that are approved by the Forms and Publications Division. These must be legible and laser printed. The Department will not be responsible for the method used to print the forms.

 
     
 

Departamento de Hacienda
P.O. Box 9024140, San Juan, P.R. 00902-4140
Tel: (787) 722-0216
Email: w2info@hacienda.gobierno.pr
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