The Internal Revenue Code for a New Puerto Rico, as amended, on Section 1063.09 authorize the Secretary of Treasury to reduce less than three (3) the number of Withholding Statements or Informative Returns that must file for an Employers or Withholding Agent. Also, the Internal Revenue Circular Letter No. 11-08, issue on September 20, 2011, establish that we accepts only the filing of such forms through electronic transfer.
In order to facilitate and expedite the processing of the forms, the Department of the Treasury (Department) has established two filing methods, using an access code and your employer identification number: (1) electronic transfer or (2) W-2 and Informative Program (Program), both by our website.
For this purpose the Department of the Treasury has established the W2 and Informatives Program to be used by every Employer or Withholding Agent required to file less than 250 Withholding Statements or less than 250 Informative Returns.
This Program generates the files with the information of the Withholding Statements, Corrected Withholding Statement and Reconciliation Statement of Income Tax Withheld (Forms 499R-2/W-2PR, 499R-2c/W-2cPR and 499R-3), Informative Returns (Forms 480.5, 480.6A, 480.6B, 480.6C, 480.6D, 480.7C and 480.7D), Annual Reconciliation Statement of Income Subject to Withholding and Nonresidents Annual Return of Income Tax Withheld at Source (Forms 480.6B.1 and 480.30) in the format required by the Department.
Also, it prints for the employee Copy B and Copy C of the Withholding Statement and the copies for the payee of the Informative Returns.
The file generated for the Withholding Statements by this Program complies with the Social Security Administration requirements, therefore, you will be able to electronically transfer and submit the same to that agency.
This program provides for the import of payroll data from Excel or text format. If you can not export the payroll data from your accounting software to create the spreadsheet in Excel or text format, you should contact your software provider. In general, all accounting software's provide the tools to generate spreadsheets.
To use this Program you must have the Access Code assigned by the Department. This Code is unique for each Employer or Withholding Agent. If you have not received the Access Code, you must access in our website www.hacienda.gobierno.pr, on Colecturia Virtual. Also, you can send an electronic mail to: w2info@hacienda.gobierno.pr call to (787) 722-0216 or send a fax requesting the Access Code to (787) 977-3806. Every Representative or Tax Return Specialist must accompany a written authorization from the Employer in order to request an Access Code.
Remember that the due date for filing the Withholding Statements is JANUARY 31, 2012 . If you need additional time to file them, click here.
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